Formidable Forms – Digital Signature: Streamlining Your Forms with Secure Digital Signatures

Formidable Forms – Digital Signature

The Formidable Forms – Digital Signature add-on is a powerful extension for the popular Formidable Forms plugin for WordPress. This add-on allows users to capture secure, legally binding digital signatures directly on their forms. Whether you’re collecting signatures for contracts, agreements, waivers, or any other type of document requiring consent, the Digital Signature add-on makes the process efficient, professional, and legally compliant.

In this article, we will explore the Formidable Forms Digital Signature add-on, its features, benefits, installation, and practical uses. By the end of this guide, you’ll understand how this add-on can enhance your form-building experience and help streamline document signing processes.

What is Formidable Forms?

Formidable Forms is a widely used WordPress plugin that allows users to create a variety of forms, from simple contact forms to complex surveys, registration forms, payment forms, and more. It provides a drag-and-drop interface, making it easy for users of all technical skill levels to design and manage forms. The plugin also integrates with various third-party services such as payment gateways, email marketing tools, and CRM systems.

Formidable Forms stands out due to its versatility and ease of use. It is a popular choice for businesses, non-profits, educational institutions, and other organizations that require advanced form functionality.

What Does the Formidable Forms Digital Signature Add-On Do?

The Formidable Forms Digital Signature add-on enhances the capabilities of the Formidable Forms plugin by allowing users to collect signatures on forms. This is especially useful in scenarios where you need a legally binding confirmation, approval, or consent, such as in contracts, waivers, or forms requiring user authorization.

Rather than relying on physical signatures or third-party tools, this add-on lets users sign directly on the form via their mouse, stylus, or touchscreen device. This digital signature is then stored securely, making it easy for businesses to collect and manage signed documents.

Key Features of Formidable Forms – Digital Signature Add-On

1. Easy-to-Use Signature Field: The digital signature add-on integrates seamlessly with Formidable Forms, allowing you to add a signature field to your forms. The field is simple to implement and can be added via the drag-and-drop form builder interface, just like any other form field.

2. Capture Signatures on Any Device: The digital signature field is responsive, allowing users to sign on any device, including desktop computers, tablets, and smartphones. Whether your users are on a desktop using a mouse or on a mobile device using their finger or stylus, the signature field works smoothly.

3. Legally Binding Signatures: The Formidable Forms Digital Signature add-on captures legally binding signatures that can be used in contracts and other documents that require user consent. By signing electronically, the user is providing confirmation in a secure and verifiable way. This feature is ideal for businesses that require valid approvals or agreement acknowledgments.

4. Customizable Signature Field: You can customize the signature field’s appearance, size, and layout to fit your form’s design. Whether you want the signature area to appear as a box or a larger section, you can modify the field’s dimensions to suit your needs.

5. Secure Storage: The digital signature is stored securely in the form entry data. You can access the signed forms through the Formidable Forms entries dashboard. The signature data is stored along with the other submitted form data, ensuring a complete record for your business.

6. Multiple Signatures: If you need to collect signatures from more than one person (for example, in partnership agreements or multi-party consent forms), you can add multiple signature fields to the same form. This feature allows you to streamline the process for documents requiring signatures from several parties.

7. Customizable Confirmation Messages: After a user signs and submits the form, you can set up a custom confirmation message. You can use this message to acknowledge the signature or provide further instructions to the user. For example, you could display a message saying, “Thank you for your signature. We will process your request shortly.”

8. Export Options: The signed forms and signatures can be easily exported in various formats, such as PDF or CSV. This functionality is useful for businesses that need to archive signed agreements or share them with colleagues or clients.

9. Integrations with Third-Party Services: Formidable Forms supports integrations with numerous third-party services. You can set up automated workflows, such as sending signed forms to a specific email address or triggering follow-up emails once the form is submitted and signed. This can save time and improve efficiency in your business processes.

10. Optional Field for Initials: In addition to a full signature, the add-on also offers an option to capture initials. This can be useful in cases where you need a user’s initial approval, such as in insurance forms, terms and conditions, or other legal documents.

Benefits of Using the Formidable Forms Digital Signature Add-On

1. Streamlined Processes: Collecting signatures through traditional methods, such as physically signing documents, can be time-consuming and prone to errors. The Digital Signature add-on allows you to streamline the process by digitizing signature collection. Users can sign directly on the form, and the process can be completed instantly.

2. Legality and Compliance: Digital signatures, when collected properly, are legally binding in many jurisdictions. By using this add-on, you can ensure that your forms comply with digital signature laws such as the ESIGN Act (U.S.) and eIDAS Regulation (EU). The add-on provides a secure method for obtaining signatures that hold legal weight, reducing the need for paper-based documentation.

3. Cost Savings: The Digital Signature add-on eliminates the need for printing, scanning, and physically mailing forms. This can save your business both time and money, especially when collecting multiple signatures on agreements or contracts. Additionally, by digitizing your workflows, you reduce the environmental impact of paper-based forms.

4. Enhanced User Experience: Allowing users to sign forms digitally enhances the overall user experience. They can quickly and easily provide their consent, approval, or acknowledgment without needing to print, sign, and mail forms back. This convenience is especially appreciated by users who are accustomed to digital interactions.

5. Increased Efficiency: Digital signatures streamline the process of collecting and storing signed documents. You no longer need to chase down physical signatures or manually scan and upload signed documents. The add-on automatically stores the signature as part of the form submission, making it easy to track and access.

6. Professional Appearance: Using digital signatures gives your forms a modern, professional look. It shows that your business is leveraging technology to improve processes and ensure security, which can help build trust with your clients and users.

7. Better Document Management: With the ability to store digital signatures and form submissions securely in your WordPress dashboard, you can keep track of signed documents more easily. The export options also allow for efficient document management, enabling you to organize and share signed forms with others in your organization.

How to Install and Use the Digital Signature Add-On

1. Install Formidable Forms Plugin: First, ensure that you have the Formidable Forms plugin installed and activated on your WordPress site. You can download it from the WordPress repository or purchase it from the Formidable Forms website.

2. Purchase the Digital Signature Add-On: The Digital Signature add-on is available as a premium feature for Formidable Forms Pro users. Once you’ve purchased the add-on, you can download it from your Formidable Forms account.

3. Install the Add-On: To install the Digital Signature add-on, go to your WordPress dashboard, navigate to Plugins > Add New, and upload the add-on ZIP file. Once uploaded, activate the add-on.

4. Add Signature Field to a Form: Create or edit a form in Formidable Forms. In the form builder, drag and drop the Signature field into your form where you want users to provide their signature. Customize the field as needed.

5. Customize Form Settings: Customize the form confirmation messages, export options, and any additional settings related to the signature field. You can also adjust the layout and appearance to match your site’s branding.

6. Publish and Collect Signatures: Once your form is set up, embed it on a page or post on your WordPress site. Visitors can then fill out the form, provide their signature, and submit it. The signed form entries will be stored in your Formidable Forms dashboard, where you can manage them.

Conclusion

The Formidable Forms – Digital Signature Add-On is an invaluable tool for businesses that need to collect legally binding signatures through online forms. It simplifies the process of gathering consent, approval, and acknowledgment, providing a secure and efficient way to handle documents requiring signatures.

By streamlining signature collection, enhancing user experience, and ensuring compliance with legal regulations, this add-on makes Formidable Forms even more powerful for a variety of use cases, from contracts and agreements to waivers and consent forms.

With its easy setup, customization options, and seamless integration into the Formidable Forms plugin, the Digital Signature add-on is a must-have tool for anyone needing digital signature functionality on their WordPress site.