Streamlining Sales: Mastering Manual Purchases in Graph Paper Press Sell Media

Graph Paper Press Sell Media Manual Purchases

Graph Paper Press Sell Media is a powerful WordPress plugin designed for selling digital media, such as photos, videos, and audio files. While automated sales are the norm, manual purchase creation is essential for specific scenarios. This guide will walk you through the process of creating manual purchases in Sell Media, covering its benefits, steps, and best practices.

Why Utilize Manual Purchases in Sell Media?

Manual purchases offer flexibility and control, particularly in situations where automated transactions aren’t feasible. Here’s why they’re valuable:

• Offline Transactions: When payments are made outside your website (e.g., bank transfers, checks, in-person cash), manual entries are crucial for accurate record-keeping.
• Complimentary Access: Providing free downloads or access to specific media for promotional purposes, reviews, or giveaways.
• Customer Support: Resolving customer issues by manually granting access to purchased media in case of technical glitches.
• Internal Testing: Validating download functionality and order processing without real transactions.
• Data Migration: Transferring sales history from other platforms to Sell Media.
• Custom Agreements: For unique agreements or licensing deals that deviate from standard pricing.

Creating Manual Purchases in Graph Paper Press Sell Media: A Step-by-Step Guide

1. Access the “Sales” Section:

   • Log in to your WordPress admin dashboard.
   • Navigate to “Sell Media” in the left-hand menu.
   • Click on “Sales.”

2. Add a New Sale:

   • On the “Sales” page, locate and click the “Add New Sale” button.

3. Customer Information:

   • Customer Details: Enter the customer’s information. This includes, at a minimum, their email address. If the customer has an existing account on your WordPress site, you can select them.
   • Name: Enter the customers name.

4. Purchase Details:

   • Date: Set the purchase date and time.
   • Status: Choose the appropriate status (e.g., “Completed,” “Pending,” “Refunded”). For manual purchases, “Completed” is usually the most common.
   • Payment Method: Select the payment method used, even if it was offline. “Manual” or “Offline” are usually appropriate choices.
   • Transaction ID: If applicable, enter a transaction ID from an external payment.
   • Notes: Add any relevant notes about the purchase, such as details about the offline payment or special agreements.

5. Adding Media Items:

   • Add Media: Click the “Add Media” button to select the media files included in the purchase.
   • Select Media: Search for and select the desired media files.
   • Price: Enter the price for each media item. If it was a free download, enter “0.”
   • Quantity: Specify the quantity of each media item.
   • Repeat this process for all media included in the sale.

6. Discounts (If Applicable):

   • If a discount was applied, enter the discount amount or percentage.

7. Tax (If Applicable):

   • Add any applicable taxes to the purchase.

8. Create the Sale:

   • Review all the entered information.
   • Click the “Create Sale” button to finalize the manual purchase.

Important Considerations and Best Practices:

• Accurate Records: Maintain accurate records of all manual purchases, including payment details and customer information.
• Email Notifications: Sell Media usually sends purchase confirmation emails automatically. When creating manual purchases, you might need to manually send these emails to the customer, if needed.
• Inventory Management: If you are managing media inventory, ensure that manual purchases are reflected in your inventory counts.
• Licensing: If you use Sell Media’s licensing features, ensure that manual purchases generate appropriate licenses.
• Reporting: Manual purchases are included in Sell Media’s sales reports, providing a comprehensive view of your sales data.
• Customer Accounts: If the customer has an account on your website, the manual purchase will be added to their purchase history.
• Permissions: Ensure that the user creating the manual purchase has the required permissions to do so.
• Consistent Data: Maintain consistency in your data entry to ensure accurate reporting and analysis.
• Clear Communication: If providing complimentary access, clearly communicate the terms and conditions to the recipient.
• Regular Audits: Periodically audit your manual purchase records to ensure accuracy and identify any discrepancies.

Use Cases in Detail:

• Offline Art Sales: If you sell physical prints of your digital art at a gallery, and then provide the digital file after the physical sale, you can record the digital file delivery with a manual sale.
• Promotional Giveaway: Offering a free stock photo pack to a social media contest winner can be recorded as a manual purchase with a “0” price.
• Custom Licensing Agreement: For a client who requires a unique licensing agreement for a video, create a manual purchase with the agreed-upon terms and price.
• Troubleshooting Customer Issues: If a customer’s download link is broken, manually create a new purchase to provide them with fresh download links.

By mastering manual purchases in Graph Paper Press Sell Media, you can effectively manage diverse sales scenarios, maintain accurate records, and enhance your digital media business.